Tracking Accommodations Easily and Efficiently

Special Education teachers are the masters of data collection!  At times, collecting data can be overwhelming, especially when you sometimes have to outsource the collecting to other teachers, specialists, or teaching assistants.

Tracking accommodations is necessary to make sure an IEP is being followed and can be helpful in determining which accommodations should be added to or removed from the IEP.  Believe it or not, collecting data on accommodations and modifications does not have to consume your life!

Share Information

Be sure to share vital information with all teachers and assistants that work with your students.  I have an accommodations organizer that I organize all of the information of my class.  The information is in one place which is helpful for sharing information with assistants, special area teachers, and substitutes.  

When I first began teaching, I did not bother sharing such information with special area teachers until it was brought to my attention that a student of mine did not complete a test in physical education class.  That student had trouble reading and was supposed to have his tests read.  The PE teacher was unaware of his accommodations and therefore did not deliver them.  I use a special form that reminds me of who needs to be informed of accommodations and modifications at the beginning of the school year and after an IEP annual review.  

Train Your Team

If you have paraprofessionals in your classroom working with students, it is important to train them in how to deliver and how to track accommodations and modifications.  Some interventions are more detailed than others.  Observe your team while they are working with students and provide feedback as needed.  The time you put in to properly train your team to record data the same way you would is so well spent!  

Use Checklists

When I first started teaching, I used to write notes on a post-it that included which accommodations and modifications were used on assignments along with their effectiveness.  It was very time consuming and often times, I forgot to add some things.  Finally, I came up with a few checklists and forms to help the process.

Level of Support

One of the forms I use tracks the level of support a student needs from an adult.  I use this one to determine the need for a 1:1 teaching assistant.  It is useful before adding a TA and to collect data to see if continuing the intervention is a necessity.  The adult that works with the student at that time fills it out while working with the student.

Accommodations and Modifications Tracker

I use this form two ways, depending on what I am collecting data for.  As an IEP meeting approaches, I like to review the need for the interventions on the IEP.  I can track the types of interventions are needed for different types of assignments and activities.  More importantly, I can track the effectiveness of such interventions.  

I can also cut this tracker apart to staple it onto work samples.  The work samples can be to show the Committee on Special Education the student's growth or regression.  I also like to send work home with students with the form filled out from time to time so parents can see what kind of help the student needs in order to complete assignments at school.  

Frequency Tracker

Another way I like to track the use of accommodations and modifications needed in school is with a frequency tracker I created.  This gives me a quick visual of which interventions are being used and which are not.  I focus on this during the weeks before a meeting so I can determine which accommodations and modifications need to remain, be added, or be removed from an IEP.  

Data collection is so important but it doesn't have to take over your entire life.  Once you create a few checklists that fit your classroom or purchase one of the many checklists and charts from my TpT store, you will save yourself a ton of time and will have more data than you've ever had before!

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